{"id":29358,"date":"2018-07-05T13:07:41","date_gmt":"2018-07-05T13:07:41","guid":{"rendered":"https:\/\/www.konicaminolta.ae\/business\/WPBME\/?p=29358"},"modified":"2025-07-02T09:59:56","modified_gmt":"2025-07-02T09:59:56","slug":"how-can-a-scanned-documents-access-be-improved-for-search-in-a-dms","status":"publish","type":"post","link":"https:\/\/www.konicaminolta.ae\/business\/WPBME\/how-can-a-scanned-documents-access-be-improved-for-search-in-a-dms\/","title":{"rendered":"How can a scanned document\u2019s access be improved for search in a DMS?"},"content":{"rendered":"<div class=\"new_blog_container\">\n<div class=\"row\">\n<div class=\"col-md-6 pt-2 pb-2\">\n<div class=\"\">\n                                                <img decoding=\"async\" class=\"img_responsive\" src=\"https:\/\/www.konicaminolta.ae\/business\/WPBME\/wp-content\/themes\/KMBME\/assets\/images\/blog_image\/blog_img_3_1.png\" alt=\"blog_img_3_1\"><\/div>\n<\/div>\n<div class=\"col-md-6 pt-2 pb-2\">\n<div class=\"\">\n<p class=\"blog_data\">Shifting to a \u2018paperless office\u2019 marks an important jump in any organization\u2019s journey towards the next level of performance. And more often than not, it is the DMS (Document Management System) that lies at the heart of this transition.<\/p>\n<p class=\"blog_data mt-2\">Amongst other things, the \u2018operation\u2019 involves digitising paper files by first scanning them, and subsequently storing them. The crucial consideration here is that they need to be stored in a format that is \u201csearch-friendly\u201d(apart from being compact, convenient and editable), so that they can be retrieved with minimum fuss and in minimum time when needed.<\/p>\n<p class=\"blog_data mt-2\">OCR (Optical Character Recognition) is the technology that does this job. Typically, an OCR optimises scanned documents for search by turning printed matter into fully searchable digital assets that let you access and retrieve any word or phrase (across the document) instantaneously.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<hr class=\"hr_border\">\n<div class=\"row mb-5 mt-5\">\n<div class=\"col-md-6 pt-2 pb-2\">\n<div class=\"\">\n<p class=\"blog_data\">Before adding \u2013 or checking for \u2013 the OCR in your DMS, here are 3 important aspects you need to bear in mind.<\/p>\n<p class=\"blog_data mt-2\">The first is accuracy. In reality, digital scans can be far from perfect. And given the potential damage, the margin of error is zero. Go for an OCR with a sophisticated algorithm, a robust and reliable \u2018engine\u2019, and comprehensive support for your specific scenario.<\/p>\n<p class=\"blog_data mt-2\">Next, you must weigh in the conversion speed of the OCR engine. Choose an OCR that offers high speed processing with minimal system requirements in terms of CPU speed, RAM and others.<\/p>\n<p class=\"blog_data mt-2\">Thirdly, the output format that you need \u2013 PDF, text (word) file, image or any other \u2013 should play a deciding role in finalising the OCR specs.<\/p>\n<p class=\"blog_data mt-2\">In case your DMS software does not carry the required OCR features, there are various third party tools in the market that can help you upgrade easily with scalable OCRfeatures,including some variants which allow for integrating such third party OCR engines via a web API to your DMS. This kind of integration can help you leverage the benefits organisation-wide quickly and smoothly.<\/p>\n<\/div>\n<\/div>\n<div class=\"col-md-6 pt-2 pb-2\">\n<div class=\"\">\n                                                <img decoding=\"async\" class=\"img_responsive\" src=\"https:\/\/www.konicaminolta.ae\/business\/WPBME\/wp-content\/themes\/KMBME\/assets\/images\/blog_image\/blog_img_3_2.png\" alt=\"blog_img_3_2\"><\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Shifting to a \u2018paperless office\u2019 marks an important jump in any organization\u2019s journey towards the next level of performance. And more often than not, it is the DMS (Document Management System) that lies at the heart of this transition. Amongst other things, the \u2018operation\u2019 involves digitising paper files by first scanning them, and subsequently storing [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"wpb-single-post.php","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[],"class_list":["post-29358","post","type-post","status-publish","format-standard","hentry","category-blogs"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.konicaminolta.ae\/business\/WPBME\/wp-json\/wp\/v2\/posts\/29358","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.konicaminolta.ae\/business\/WPBME\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.konicaminolta.ae\/business\/WPBME\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.konicaminolta.ae\/business\/WPBME\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.konicaminolta.ae\/business\/WPBME\/wp-json\/wp\/v2\/comments?post=29358"}],"version-history":[{"count":10,"href":"https:\/\/www.konicaminolta.ae\/business\/WPBME\/wp-json\/wp\/v2\/posts\/29358\/revisions"}],"predecessor-version":[{"id":30580,"href":"https:\/\/www.konicaminolta.ae\/business\/WPBME\/wp-json\/wp\/v2\/posts\/29358\/revisions\/30580"}],"wp:attachment":[{"href":"https:\/\/www.konicaminolta.ae\/business\/WPBME\/wp-json\/wp\/v2\/media?parent=29358"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.konicaminolta.ae\/business\/WPBME\/wp-json\/wp\/v2\/categories?post=29358"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.konicaminolta.ae\/business\/WPBME\/wp-json\/wp\/v2\/tags?post=29358"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}